Stantec System

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Project Coordinator - Intermediate

Project Coordinator - Intermediate

Job ID 
# of Openings Remaining 
Experience (Years) 
Posted Date 
Buildings Engineering

More information about this job

Your Opportunity

Stantec’s Buildings group offers services for all phases of the project life cycle, from pre-project planning through detailed design, construction and operations to decommissioning. Our Vancouver Business Unit consists of a multidisciplinary team of professional and technical staff who deliver creative, innovative and integrated solutions to meet our clients’ needs.


Our diverse group of Project Managers, Engineers, Architects, Industrial Facility Planners and Technologist team members specialize in the functional programming, planning and design of buildings and infrastructure needs for clients within the Manufacturing, Food & Beverage, Industrial Facilities and National Defence sectors.  Some of our projects include aircraft hangars, food warehousing and distribution centers, heavy vehicle and transit maintenance facilities, office buildings and other light industrial projects.


Our approach to design is fundamentally collaborative and integrated with the other disciplines of our practice and our clients.  We value talent, commitment and passion for quality design, and are looking for like-minded individuals.

Your Duties

This is a new opportunity for individuals interested in technical projects to support our project managers in the coordination and timely delivery of capital projects.  Our Vancouver office is seeking an individual with sound knowledge of project management functions and the project life cycles and/or a keen interest in pursuing a career in project management.  Key responsibilities include:


  • Manage all project documentation related to design and construction of projects in excess of $5M, such as setting up projects, ensuring that they include contract agreements,and safety forms
  • Coordinate building permit and related documentation for submission, maintain records of tender documents
  • Develop and organize extensive filing systems and document control standards and procedures
  • Prepare and distribute construction contract documents; prepare and record site instructions, change orders and project progress reports
  • Create and maintain project schedules and deliverables
  • Assist the Project Manager with coordination of field reviews, project planning, and invoicing.
  • Organize, attend and take minutes of project related meetings
  • Close out the project by working with the team in the coordination of final documentation, drawings and construction forms and reports
  • Able to apply detailed solutions to “big picture” thinking as well as attention to detail

Your Capabilities and Credentials

As the successful candidate, you will possess and have demonstrated the following qualifications: 

  • Completion of a diploma or degree such as in business, economics or engineering technology
  • A minimum of 3+ years of related experience is preferred, such as with a design firm, construction, project controls related work,
  • Experience in the capital project development process, approvals, planning and scheduling, document management and project collaboration tools is an advantage
  • Highly proficient in MS Word, Excel and Outlook; experience using Oracle is preferred
  • Experience with standard project management processes, methodologies is essential, along with tools such as MS Project and Sharepoint is beneficial
  • Excellent communication skills: proficient writing skills for the preparation of reports and project correspondence; outstanding verbal and interpersonal skills in your communication with the project team, contractors, suppliers and client –ability to work very effectively both in a team environment and independently
  • Must be the kind of individual that brings initiative, assertiveness, enthusiasm and a high degree of professionalism to a very dynamic and changing environment

NOTE: The successful candidate must be able to “pass” a secret security clearance check.

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Staffing and Recruitment Agencies
Stantec appreciates the interest from the staffing industry, however, unsolicited resumes submitted to Stantec or any Stantec employee without a current and valid staffing agency contract in place with Stantec will not be eligible for any search fees. At this time, Stantec is not welcoming any additional inquiries for agency partnerships.

Agences de recrutement et de dotation
Stantec apprécie l’intérêt porté par les agences de dotation de personnel. Toutefois, tout curriculum vitae non-sollicité envoyé à Stantec ou à un employé de Stantec qui n’est pas lié à un contrat actuel et valide avec une agence ne pourra donner droit à des frais de recherche. En ce moment, Stantec n’est pas à la recherche de nouveaux partenariats avec des agences de dotation de personnel.