Stantec System

Administrative Assistant

1 week ago
Job ID
# of Openings Remaining
Experience (Years)
Environmental Services

Your Opportunity

2,600 Environmental Services staff. 20 technical specialties. 900 professional associations. An international team with local expertise. You could say we know a little something about the environment. Our passion for it drives our work. Grounded by safety, quality, and ethics, we come up with solutions that perfectly fit the site. We know what it takes to balance competing project interests with creativity and efficiency. We know what to look for. And, we know how to get the job done—the right way. Join a team that has the environment down to a science.

Your Duties

Our Environmental Services group in Markham, ON  is looking for an experienced Administrative Assistant, to provide support with the day to day administrative requirements of a multi-office group. You will be reporting directly to the Managing Leader (BCML), and will be working closely with the Sector Leader (BCSL) and Discipline Leader (BCDL). 


Responsibilities include but are not limited to:

  • Assisting in the preparation and processing of correspondence, reports, letters, memoranda, forms and templates
  • Documenting minutes of meetings
  • Creating and maintaining internal filing systems
  • Scanning, photocopying and binding documents
  • Coordinating agendas, meetings, travel arrangements and special events
  • Preparing, formatting and using excel spreadsheets and databases
  • Supporting conformance with company policies, procedures and ISO-certified Integrated Management System
  • Support client management programs
  • Other duties as assigned.

Your Capabilities and Credentials

The successful candidate will possess a strong work ethic and excellent organizational skills. The successful candidate will also possess the following qualifications:

  • A Business Administration diploma and a minimum of 10 years' relevant experience in consulting firm is required
  • Detail-focused individual, who has the ability to learn and adapt quickly 
  • Demonstrated time management skills with the ability to prioritize and meet deadlines in a fast pace working environment 
  • Strong written and oral communication skills
  • Enjoys working independently and within a team environment 
  • Advanced proficiency in office systems, and general office maintenance
  • Advanced expertise in the Windows environment, including the full suite of Microsoft office programs, Word, Excel, Outlook, PowerPoint, and Adobe Reader/Writer.


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Staffing and Recruitment Agencies
Stantec appreciates the interest from the staffing industry, however, unsolicited resumes submitted to Stantec or any Stantec employee without a current and valid staffing agency contract in place with Stantec will not be eligible for any search fees. At this time, Stantec is not welcoming any additional inquiries for agency partnerships.

Agences de recrutement et de dotation
Stantec apprécie l’intérêt porté par les agences de dotation de personnel. Toutefois, tout curriculum vitae non-sollicité envoyé à Stantec ou à un employé de Stantec qui n’est pas lié à un contrat actuel et valide avec une agence ne pourra donner droit à des frais de recherche. En ce moment, Stantec n’est pas à la recherche de nouveaux partenariats avec des agences de dotation de personnel.