Stantec System

Financial Services - Project Administrator

Location CA-ON-Markham
Posted Date 4 months ago(11/6/2017 11:06 AM)
Job ID
# of Openings Remaining
Experience (Years)
Financial Services

Your Opportunity

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind. 

We care about the communities we serve—because they're our communities too. This allows us to assess what's needed and connect our expertise, to appreciate nuances and envision what's never been considered, to bring together diverse perspectives so we can collaborate toward a shared success.

We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe. 

Stantec trades on the TSX and the NYSE under the symbol STN. Visit us at or find us on social media.

Your Duties

 Stantec's Finance Department has an exciting opportunity for a Project Administrator in our Markham, ON office. As a proactive business partner with numerous clients, this position is responsible for the overall management of project contracts by ensuring projects are set up, maintained, and invoiced in accordance with the contract requirements and with Stantec's approved policies and practices.



  • Completing project set-up form information provided by the Project Manager (or assistant), ensuring all project attributes have been properly input in accordance with contract requirements.
  • Reviewing contract agreements for proper fiscal authority execution, special invoicing requirements and ensuring all required information is provided to the client during the invoicing cycle.
  • Assisting the Project Manager to establish the appropriate work breakdown structure (WBS) to support client invoicing.
  • Regularly updating project budgets, helping Project Managers to manage their billings within budget and determining when Work In Progress (WIP) needs to be transferred or written off.
  • Generating invoices based on instructions received from Project Managers and ensuring invoices are accurate and issued to the client in a timely basis
  • Closing projects and tasks, as required.
  • Ensuring all assigned functions are carried out in compliance with approved policies, practices and procedures.
  • Assisting with departmental administrative functions, as required (ordering supplies, filing etc.)

Your Capabilities and Credentials

  • Minimum three years of related industry experience.
  • Solid knowledge of general contracting practices.
  • Ability to develop solid business relationships through effective communication skills
  • Basic accounting knowledge obtained through experience or education.
  • Demonstrated ability to provide excellent customer service.
  • Strong attention to detail and superior organization skills
  • Intermediate to advanced Word/Excel and use of Oracle would be considered an asset
  • Ability to cope with demanding period end and quarter end deadlines


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Staffing and Recruitment Agencies
Stantec appreciates the interest from the staffing industry, however, unsolicited resumes submitted to Stantec or any Stantec employee without a current and valid staffing agency contract in place with Stantec will not be eligible for any search fees. At this time, Stantec is not welcoming any additional inquiries for agency partnerships.

Agences de recrutement et de dotation
Stantec apprécie l’intérêt porté par les agences de dotation de personnel. Toutefois, tout curriculum vitae non-sollicité envoyé à Stantec ou à un employé de Stantec qui n’est pas lié à un contrat actuel et valide avec une agence ne pourra donner droit à des frais de recherche. En ce moment, Stantec n’est pas à la recherche de nouveaux partenariats avec des agences de dotation de personnel.