Stantec System

Proposal Coordinator/Administrative Support

Location CA-ON-Sudbury
Posted Date 1 month ago(1/25/2018 3:02 PM)
Job ID
# of Openings Remaining
Experience (Years)

Your Opportunity

At our core, we’re a community. Together, we exercise creative thought, developing designs as individual as the people and projects we touch. From approval and permitting to design and construction management services, we help wherever we can. The goals of our clients and their communities remain at the center of everything we create. Join our community, and help us get mined materials to the global communities who need them. Help us connect with our stakeholders and build lasting relationships.

Your Duties

Stantec's Mining group is hiring a Proposal Coordinator/Administrative Support to join our team in Sudbury, ON.


In this position the successful candidate will be working in a fast-paced setting and be responsible for the day to day preparation and submission of proposals for our team. In a support role, you will work closely with proposal and project managers to organize, assemble, and issue proposals and related documents as required. You will be responsible for ensuring quality, content, and standards reflect client requirements.

In addition, project administration and clerical responsibilities are expected:


• Uses advanced writing and editing skills while assisting writers in the  preparation of various documents;primarily proposals.
• Coordinating the end-to-end Request for Proposal (RFP) response process  to ensure all expectations, actions, and timelines are understood and met;
• Coordinating the inputs and efforts of all stakeholders and content  providers through the RFP response process;
• Take accountability for overall document quality, including content, “look and feel”, and Stantec standards and branding;
• Formats, tracks/controls, and files various document types. Imports tables, figures, drawings, and photos from other software into Microsoft Word 2010.
• Maintaining knowledge base content, templates, tools, and processes.



Your Capabilities and Credentials

The successful candidate will be an individual who is passionate about writing, editing and proofreading.The Proposal Coordinator will have the perfect combination of writing and coordinating skills and will be savvy with a variety of word-processing technologies and have an aptitude for concept development.


• A minimum of 2-5 years in the Administrative field;
• Must be proficient in Microsoft Word 2010;
• Knowledge and demonstrated experience of the proposal development  process and familiarity with RFP documents would be beneficial;
• Superior writing skills and able to express ideas and concepts in a   compelling manner;
• Excellent editing, grammar, proofreading, spelling, and punctuation skills;
• Excellent oral and written communication skills;
• Strong organizational skills, ability to prioritize and handle multiple  deliverables and competing deadlines;
• Strong team player, can do / will do attitude, get things done, high level  attention to detail;
• Must be flexible to work overtime as necessary to meet deadlines.

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Connect With Us! / Connectez avec nous!

Not ready to apply or not sure if we currently have an open position that would be your perfect fit? You can still connect with us so we can keep you updated on opportunities that match your skills and experience.

Vous n’êtes pas prêt(e) à envoyer votre candidature ou ne savez pas si nous avons actuellement un poste ouvert qui serait adapté à vos compétences? Vous pouvez toujours communiquer avec nous et nous vous informerons des possibilités qui correspondent à vos compétences et à votre expérience.

Staffing and Recruitment Agencies
Stantec appreciates the interest from the staffing industry, however, unsolicited resumes submitted to Stantec or any Stantec employee without a current and valid staffing agency contract in place with Stantec will not be eligible for any search fees. At this time, Stantec is not welcoming any additional inquiries for agency partnerships.

Agences de recrutement et de dotation
Stantec apprécie l’intérêt porté par les agences de dotation de personnel. Toutefois, tout curriculum vitae non-sollicité envoyé à Stantec ou à un employé de Stantec qui n’est pas lié à un contrat actuel et valide avec une agence ne pourra donner droit à des frais de recherche. En ce moment, Stantec n’est pas à la recherche de nouveaux partenariats avec des agences de dotation de personnel.